Planners
How Can We Help?
Our Tourism Team are experts when it comes to knowing the ins and outs of Southlake, so it follows that we are the best first point of contact to help you find the right fit for any size meeting.
We’re at your service! We have the connections to all the resources you’ll need to make your meeting or convention a big success.
Whether you’re holding a meeting or a leisure event, our wide range of complimentary services are at your disposal before and throughout your event. The Tourism Team has great relationships with all the first-class companies and community resources, which ensures you have access to the best selection of products and services available.
We accomplish this by:
Helping you understand the desirability and fit of your meeting for the different types of hotels
Discussing the seasonality and pattern preferences of the hotels, especially if lower rates are a priority or preferred date availability is an issue
Informing you about possible conflicts with other city events or meetings
Free Services
Below is a list of free services our Tourism Team can assist you with:
Bid Process and Venue
Selection
Provide us with your meeting
specifications and we will obtain
proposals from our hotels and meeting
venues directly to you or compiled in a
formal bid book. Our staff can assist in
bid presentation to your board of
directors, site committee or general
membership. Let us schedule and
accompany you for on-site inspections to
give you a true feel for Southlake
hospitality.
Off-site Activities
Need assistance with activities, tours and
off-site venues for your delegates? Our
staff will find the right location for your
event plus do all the legwork for you! We
will work with you to create a customized
event.
Media Assistance and
Attendance Building
Our Communications committee of experts can assist you with getting the word out about your meeting to the local community with press releases and email blasts to target markets.
Visitor Information and Promotional Materials
The Tourism staff can provide your attendees with maps, visitor guides and other helpful brochures to make their
stay in Southlake as easy and fun as
possible.
Volunteer Coordination
The Tourism staff can assist in
coordinating volunteers for your
meetings and off-site functions.
Meeting Logistics & Vendor Selection
Not sure where to start? Our staff is prepared to assist in the overall planning your meeting or event. With our
extensive database, we can assist in
finding the vendors that will best suit the
needs of your event.
Contact Us
Address
Southlake Tourism Division,
1400 Main Street, Suite 460
Southlake, TX 76092